Founded by local business leaders in 1915, the Minneapolis Foundation (TMF) is one of the nation’s largest and most innovative community foundations. We currently manage more than 1,100 charitable funds and more than $625 million in assets. A board of trustees comprised of civic leaders provides direction and oversight. The Foundation helps charitable individuals, families and businesses realize their vision for a better community and world. We offer services that make giving more convenient, tax-smart, and rewarding.
OVERVIEW OF THE POSITION
The Philanthropic Services Administrative Assistant provides administrative support to the Vice President of Philanthropic Services and the department’s Donor Services Advisors.
Provide administrative support to the Vice President and the department’s Donor Services Advisors
Coordinate department events and meeting logistics, both internal and external.
Compile meeting materials and coordinate logistics for quarterly Philanthropic Services Committee meetings.
Attend quarterly Philanthropic Services Committee Meetings to record minutes.
Compile meeting materials, coordinate logistics and record minutes to support the activities, meetings, and grant making for the Donor Advisor Committee and other funds advised by committees.
Prepare and process daily correspondence and department mailings, including gift acknowledgement letters.
Accurately prepare and submit monthly expense reports for the Vice President and the department’s Donor Services Advisors.
Maintain and update client data in the core business software.
Coordinate efforts to maintain optimum efficiency across the department
Stock marketing materials in department file cabinets as needed.
Maintain Community Builders roster and the Wall of Honor.
Maintain the department’s SharePoint site
Prepare department A/P requests
Coordinate travel arrangements for department staff as needed.
In collaboration with other administrative colleagues -
Participate in cross departmental work teams including, but not limited to Operations Team and User’s Group.
Provide back up for the Front Desk staff and the Philanthropic Services Administrator as needed.
Provide specific support to other strategic key initiatives within the Foundation as requested.Minimum Qualifications:
Submit cover letter, resume, salary history and references to: